Business Correspondence, Other Sample Letters

IMPORTANT: You have to tell the credit bureau what information you suppose is not accurate. This has to be done in writing. Also, include the copies of the important documents to support your dispute. These copies are not the original. You can photocopy the original and send the copies along with the letter

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Date

Your Name

Your Address

Your City, State, Zip Code

 

Complaint Department

Name of Credit Bureau

Address

 

Dear Sir/Madam:

I am writing to you to dispute the information in my file. The items, which are in dispute, are highlighted in the attached copy of the report I have obtained.

This particular item (Classify item(s) disputed by the source’s name, such as creditors or tax court, and know the type of them item, such as judgment ,  credit account, etc.) is (incomplete or inaccurate) because (make sure to describe the items that are inaccurate or incomplete, and explain why). I request for the item to be deleted (or, you may request any applicable changes) to ensure accuracy of the information.

Included here are the copies of (Put this sentence if necessary and describe the documentations included, such as court documents of records of payment) supporting my dispute. Please take the time to re-investigate (this/these) concern(s) and (correct or delete) the items being disputed as soon as possible.

Yours sincerely,

Name

Files: (List of the files you included on this letter)

Other Sample Letters

Sample Letter # 1

Dear (Full name)

Even though our company truly appreciates all your pointers on this letter, we cannot decide to consider a raise at this specified time. It is the responsibility of the (Name of company/business) to review carefully all the benefits of the employees and compensation since (state date) before the end of the fiscal year.

At this time you considered to request for a salary increase, the actual production figures in your department are significantly considerable by now.

Hoping for your better understanding

 

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Sample Letter # 2

To: name

Date:

Re: Request Increased Salary

We would like to tell you that the company admires all you have pointed out in your request letter, but we do not agree on your request for an increased salary as of this moment.

It is our custom as the head department to review and decide for all the potential demands of the employees on a regular basis.

If ever we decide to consider for salary increases, we will still need to review the current figures from your division.

Thank You Very Much!

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Sample Letter # 3

Dear(name),

Although we understand your effort to request an increased from this letter you sent us, we believe that an immediate raise is not yet necessary. Based on the guidelines of (Name of company), we conduct the reviews of all the active employees before the end of the year.

Therefore, at the time you want an increase for your monthly salary, we still need to follow the guidelines because any kind of increase will not be entertained.

Hope you understand our point of view.

 

Respectfully Yours,

(name of signatory)

 

 

Other Sample Letters

Sample Letter # 1

Dear (Name)

We would like to thank you for the impressive product review you shared to us about our latest (name of product).

We want to inform you that we are very pleased that you invested for our available product.

Certainly, we enjoyed reading your remarkable review and truly appreciate your efforts.

Once again thank you for your kind words.

 

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Sample Letter # 2

(Full name here)

(Date)

After reading the review from you, we would like to say thank you for your considerable words about our product.

On this, we are pleased to found out that you appreciate our offered (name of product) and definitely appreciated your personal review.

Thank you very much for your kindness.

 

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Sample Letter # 3

Dear (name),

This is our thank letter to inform you how happy we are after reading a favorable review from you about the newest product we offer on the market.

Right after learning that you really appreciate our (state product here), we want you know that you are one of our valuable clients who shared a heartwarming review for the benefit of our company.

Again, thank you for your kindness and we hope to hear from you soon.

 

Best regards,

(name of representative)

Other Sample Letters

Sample Letter # 1

To: (name)
Date: (here)

 
Our latest record shows that your own driver’s license needs immediate renewal already on or before (state date).

Please be reminded that it is very important that all of our active employees who are driving any of the available company vehicles must have a valid license to drive.

On this particular matter, we want you to provide enough time to visit an authorized agency to renew your driver’s license.

 

Thank You

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Sample Letter # 2

Dear (state name)

After checking the record for our active company drivers, it indicates that you are one of those with expiring driver’s license on (date). As an active driver, we believe that you know the importance of having a valid license when driving a vehicle.

To avoid any inconvenience, we are reminding you to renew your license on (state allowed date) and show us your newly acquired driver’s license afterwards.

Respectfully Your,

(Authorized representative)

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Sample Letter # 3

Dear Mr. (name),

 
Upon checking the records of the company, we found out that the driver’s license you are using will expire soon. To prevent any concern, we want to take a leave on (date) to renew your license.

We understand that you are aware of the rule that the company does not allow drivers to bring any of the vehicles who have expired license already. Please do not disregard this important letter of reminder for your own convenience.

Hope to cooperate with us as soon as you received this letter.

 

Regards

 

Other Sample Letters

Sample Letter # 1

Dear (name)

Our company has received a very favorable review from (publication name) recently, which we truly hope can somehow grab your interest. Just in case you forgot to read it, we enclosed a copy of the letter for your reference.

Considering that our service fits perfectly for your personal business, we sincerely appreciate to give us an opportunity to talk with you or any of your available representatives and explain further on how to help you cut any unwanted operating expenditures.

To make our explanation better, please contact us at (phone or mobile number). We will be very happy to arrange a convenient schedule for our personal meeting.

Thank You!

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Sample Letter # 2

To: (full name)

Date:
Recently, we received an impressive review coming from (name of publication). Because of this, we are hoping that our enclosed service letter might capture your attention to consider our proposal.

We strongly believe that our service meets your type of business today and if you give us the chance to meet you, would appreciate having an opportunity to speak with you or one of your representatives on how to reduce your possible overhead expenses.

If possible, please give us a call at (phone number) to arrange the best schedule to meet you personally.

We look forward to your future call, thanks.

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Sample Letter # 3

Dear (Complete name),

We currently received an overwhelming feedback from (name of company), and we are very hopeful that after reading our enclosed promotional letter, you will somehow find it interesting to consider.

Our available service will absolutely do better to the kind of business you desire and so we would truly appreciate if we can speak with you personally and discuss things clearly. We are serious in helping you to lessen your burdens from any possible overhead spending you have.

If you consider our offer helpful (sir or madam), please do not hesitate to call us at (telephone). We would be glad to entertain you on your most convenient time.

Regards,

(Name of signatory)

Other Sample Letters

Sample 1:

 

[Date]

Dear [Name of Recipient],

We would like to congratulate you for your outstanding achievement after winning the [input name of competition. The whole faculty of [Name of University] is very proud of your achievement.

We know that your achievements will be known for a long time because it was the first time that a student from this university won it. Please accept my congratulations for your success.

Sincerely,

[Name of Sender]

 

 

Sample 2:

 

[Date]

Dear [Name of Recipient],

We are very happy on your outstanding achievement after winning the Essay Writing Contest on [date of contest]. We are happy that you won the national competition.

We know that you worked hard to reach the national competition and we’ve seen it with our own eyes. You are a really good example of a student who works hard and commits himself on the things that he needs to do. This is definitely an achievement worthy of praise and it will always be remembered in our university for a long time. We wish you all the best.

Sincerely Yours,

[Name of Sender]

 

 

Sample 3:

 

[Date]

Dear [Name of Recipient],

Congratulations for winning the [Name of Event]. Despite all the hardships that you went through during the training, you still continued to work hard so I know that this outstanding achievement fits you better than anyone else. You stayed late to practice and you always come early in the morning to improve yourself.

I am very proud of the achievement that you obtained and I can say that you will always be one of the best students here. Congratulations and I hope that you continue your hard work.

Yours Truly,

[Name of Sender]

Other Sample Letters

Sample 1:

 

[Date]

Dear [Name of Applicant],

Thank you for your interest in the position of [state position]. We posted a job hiring notice online and you responded by applying. We were very interested in your resume, but the interview was a bit off and we did not expect it.

You are applying for [state position] and we usually require the candidates to be very charming and fluent in speaking because you will be dealing with different clients. You had some uncertainties answering our questions and it seems like you are lacking some confidence as well, which is a very important trait for this specific position.

We are certain that you will find a position that will fit you very soon. Please accept my best wishes for your future and good luck on other interviews.

Sincerely,

[Name of Sender]
[Title]
[Email]

 

 

Sample 2:

 

[Date]

Dear [Name of Applicant],

We would like to thank you for your application for the position of [state position]. As you may have expected, we also interviewed a lot of applicants and we only selected a few to move on to the next stage of the hiring process. We regret to inform you that you didn’t pass the initial interview.

We appreciate the time and effort that you made to apply for this position and we are encouraging you to apply for future openings in our company.

Sincerely,

[Name of Sender]
[Title]
[Email]

 

 

Sample 3:

 

[Date]

Dear [Name of Recipient],

Thank you for your time in attending the initial interview for the position of [state the position]. We also interviewed several applicants and we regret to inform you that you did not pass the initial interview.

We are looking for someone who knows a lot about Java Programming and based on your resume, you are knowledgeable on this programming language. However, during the interview, you said that you only know the basics. We are looking for someone who can start using Java without the need for close supervision as we are currently accepting a new batch of projects.

Thank you for applying for this position and we are encouraging you to apply on future openings in our company.

Sincerely Yours,

[Name of Sender]
[Title]
[Phone Number]

Other Sample Letters

Sample 1:

 

[Date]

Dear [Name of Employee],

We reviewed your suggestion about [your suggestion] and the board decided to implement it because of the benefits that it will offer to the company.

[Explain the Nature of the Suggestion]

We commend you for your ability to analyze the situation and provide a viable solution and we made the right decision to involve the employees to find a good remedy for the problem.

Please accept our congratulations for a job well done and we are hoping that you will continue your dedication to your work and your enthusiastic attitude.

Sincerely,

[Name of Sender]
[Title]
[Email]

 

 

Sample 2:

 

[Date]

Dear [Name of Employee],

We would like to inform you that your suggestion [input suggestion here] was considered as the best solution for the issues concerning the production of our main product. However, we made a couple of changes on your suggestion so it will fit on what the board wants. Here is a rundown on the changes made on your suggestion:

[Input Changes and Details on Suggestion]

We appreciate your efforts and dedication to work and we would like to congratulate you for a job well done. This is the best possible solution for the issue and it will be implemented in about 1 or 2 weeks. Please continue your enthusiasm with your work and thank you for being a great asset to our company.

Sincerely Yours,

[Name of Sender]
[Title]
[Name of Company]

 

 

Sample 3:

 

[Date]

Dear [Name of Employee],

This letter is written to inform you that your suggestion was approved and accepted by the board and it will be implemented next month. However, the board decided to add other things on your suggestion to make it better. Written below is the updated version of your suggestion:

[Updates on Employee Suggestion]

The whole board thinks that your suggestion was well-made and it was focused on the satisfaction of customers without hurting the company financially. This will be a great way to increase the number of loyal customers and gain new ones in the future.

We commend you for this great suggestion and we would like to congratulate you as well. We are hoping that you would continue your dedication to work to help our company.

Sincerely,

[Name of Sender]
[Title]
[Name of Company]

Other Sample Letters

Sample 1:

 

[Date]

Dear [Name of Customer],

We are very sorry for troubling you even after you made the payments on the exact time. We are very sorry that the system has been sending messages demanding your payment. We know that this has been very stressing to you since you have made the payments on time and you are receiving messages demanding payment.

After checking everything, we found out that after you made your payment, it was credited on a different account with the same name. It is also the reason why our system has been sending messages to you to demand the payments. We are very thankful that you sent us a message for this problem and we were able to track it down.

We are very sorry if the problem took a lot of time to be resolved and we are sorry for causing so much trouble to you. We will make sure that this problem will not happen again in the future and thank you for staying with us for a very long time. You are one of our valued customers and we are really sorry for causing a lot of problems on your side.

Sincerely Yours,

[Name of Sender]
[Title]
[Email]

 

 

Sample 2:

 

[Date]

Dear [Name of Customer],

We are very sorry to inform you that there have been some problems in our accounting department and the on-time payment that you made last [Date of Payment] was credited on a different account.

We traced the problem as soon as you reported it to us and we found out that we had a problem on the system that we are using. We would like to apologize for all the problems that this issue may have caused you and we would like to thank you for the immediate update because we were able to solve the system error and prevent a bigger problem for our company.

Please accept our sincere apology and we will guarantee that this kind of problem will not occur in the future.

Sincerely,

[Name of Sender]
[Title]
[Email]

 

 

Sample 3:

 

[Date]

Dear [name of customer],

We are very sorry for the recent accounting errors that occurred in our company causing problems to your side. We are very sorry for the continuous reminders that they system is sending you because of this problem. I know that you’ve been terribly alarmed since you made the payment on time and you are receiving messages that you should pay already.

The payment that you made was accidentally credited on a different account so the system automatically sent reminders on your phone number. It’s a good thing that you called us and cleared this matter right away and we were able to transfer the payments on your account.

Again, we are very sorry for the problems that this issue may have caused you and we promise that this kind of incident will never happen in the future.

Yours Truly,

[Name of Sender]
[Title]
[Email]

Other Sample Letters

Sample 1:

 

[Date]

Dear [Name of Recipient],

In behalf of your company, [name of company], I would like to extend my gratitude to your hotel for the successful event that we had on [Date of event]. The [Name of Event] is a very important event for our company and it won’t be successful without the excellent food and courteousness of your staffs.

We received a lot of compliments for the event and it is all thanks to your hotel. Thank you for making the event a complete success and you can expect that we will be holding more events in your hotel and we will refer more customers to your hotel.

Sincerely Yours,

[Name of Sender]
[Title]
[Email]

 

 

Sample 2:

 

[Date]

Dear [Name of Recipient],

We are so delighted on the successful event held in your hotel on [Date of Event]. The [name of event] is a very important gathering for our business and a lot of popular personalities were there. They were pleased with the staffs of the hotel and they loved the food.

We are getting a lot of praises because of your professionalism and expertise and we would like to extend our gratitude to you and the rest of the staffs. We will be holding more events in the future so you can expect more from us the whole year.

Thank you and continue your great quality services.

Yours Truly,

[Name of Sender]
[Title]
[Email]

 

 

Sample 3:

 

[Date]

Dear [Name of Recipient],

We would like to express our gratitude for our event, [Name of Event], which was held in your hotel on [Date of Event].

We are receiving a lot of positive feedbacks coming from the guests of the events and they were very pleased with the food and the staffs of the hotel. We are extremely happy for the compliments that we are getting and everything is because of your great quality services.

We are looking forward to working with you in the future. Thank you.

Sincerely,

[Name of Sender]
[Title]
[Email]