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Sample Notice of Rejected Bid

Sample 1:

 

[Date]

Dear [Name of Recipient],

We would like to thank you for your interest in providing [input services or products] to our company.

We are aware that you made a lot of effort and spared some of your time to bid on our company, but we regret to inform you that we decided to award the contract to another firm. We based our decision on [reason for rejecting the bid].

Thank you for your time and we are expecting that your firm will continue to bid for the future projects of our company.

Sincerely,

[Name of Sender]
[Title]
[Company Email]

 

 

Sample 2:

 

[Date]

Dear [Name of Recipient],

We regret to inform you that we already accepted a bid from another firm and that your bid was rejected. We can say that your bid was indeed a good one, but the other firm offered better terms for our project so we decided to give it to them.

We would like to say thank you for the bid and we are expecting that you will still continue to bid in the future for our next projects. If you are still thinking why we rejected your bid, we attached a simple documentation and the reasons why we went for the other firm.

Thank you for your time.

Sincerely Yours,

[Name of Sender]

 

 

Sample 3:

 

[Date]

Dear [Name of Recipient]

Thank you for your time to present your proposal for the [Name of the project of your company] on [date of presentation]. There are 4 companies that presented a proposal to be a part of the huge project, but we can only choose one.

We regret to inform you that your bid was rejected because of these reasons:

[State Reasons]

It was a great presentation and we almost accepted your bid if not for the better terms offered by the other company. We would like to thank you for your time and effort to bid on our project and we are looking forward for more bids in the future.

Yours Truly,

[Name of Sender]
[Title]
[Email]
[Phone Number]

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